Tuesday, September 18, 2012

18th Centrury Customer Service in the 21st Century




18th Century Customer Service for the 21st Century

Sometimes when I think I’m running out of ideas for this blog, fate intervenes and hands me an especially poignant story of excellence or craziness in marketing.  

What follows is a dramatic reconstruction of a customer service experience at its worst.  The perpetrator is John Hancock Insurance.  I was calling to get information on an annuity that was rolled over from a pension plan of a company that I worked for.  

Agent 1 (male)
May I have your name and social security number?
Me
Provides the information
Agent
How can I help you?
Me
I was on your website trying to register to get information about my John Hancock annuity … and it wouldn’t let me register.
Agent
Give me your name and social security number (AGAIN!)
Me
Provides the information
Agent
Give me a minute (pause for several minutes)
Agent
Your name isn’t in the system.
Me
But I have an account …
Agent
It’s not showing up …
Me
But I have an account
Agent
Give me a minute (pause for several minutes)
Agent 2 (female)
How can I help you?
Me
I was speaking to a different agent … I was on your website trying to register to get information about my John Hancock annuity … and it wouldn’t let me register.
Agent 2
May I have your name and social security number (AGAIN!)
Me
Gives information
Agent 2
You can’t register on this site.
Me
But, I have a John Hancock annuity and this is the John Hancock annuity site.
Agent 2
Yes, but you can’t register this particular annuity.
Me
Why?
Agent 2
We’re just managing this annuity.
Me
But, it’s a John Hancock annuity …
Agent 2
I don’t make the rules, sir.
Me
What I want to know is what my benefit is …
Agent 2
You’ll have to send us a letter with the information we need to process your request.
Me
Don’t you have a form online?
Agent 2
No.
Me
Can you email me a form?
Agent 2
No.
Me
Can you send me the information I need to provide by email?
Agent 2
No, we can only give you the information by telephone.
Me
The year is 2012 … you can’t email me??
Agent 2
I don’t make the rules sir. 
Me
Ok … give me the information that I need to provide …
Agent 2
((Begins to rattle off a list of requirements))
Me
Slow down … I have to write this down.
Agent 2
You’ll have to provide all of this in writing …
Me
I just can’t believe that in 2012, there’s not a better way to handle this …
Agent 2
I don’t make the rules, sir.

Cardinal sin # 1 - ask the customer for information you've already gotten.  Systems should be designed so that customer information stays available for all customer service staff involved in the call. 

Cardinal sin #2 - handing off the customer to another rep.  Customer service should be one-stop-service.  In this case agent one handed me off to agent 2 without an explanation.  With agent 2 I had to start all over again.  

Cardinal sin #3 - no apology.  When the customer is unhappy - even if there is nothing you can do about it - apologize for the inconvenience.  When I found I couldn't use the website to register, someone should have said "I'm sorry."  When they couldn't send information by email, say "I'm sorry, but ... I can't send that by email."

Cardinal sin #4 - the blame game.  "I don't make the rules" is a statement that will not make anyone happy.   

Sunday, September 16, 2012

Semper Paratus - Preparation is the Foundation for Effective Communication


I attended a meeting this week that was a case study in poor communications.  There were eighteen people attending - four of whom flew in for the occasion.  During one agenda item I noted that fourteen of the eighteen attendees were doing email, on their smart phones or surfing the net.  That's almost 80% of the audience not paying attention.

The subject was important enough to be on the agenda but I can hardly blame the audience for tuning out.  The speaker was awful.  She mumbled, she rambled, she looked down at her folder,  and she simply wasn't prepared to sell her ideas.

Ms. Dorothy Sarnoff
When I went through training on presentations (many years ago in the days of Mad Men) at Ogilvy & Mather advertising, the training was conducted by Dorothy Sarnoff.  Dorothy Sarnoff was a Broadway actress, most famous for her starring role as Anna in "The King and I."  I thought it was odd that a Broadway actress would be training advertising executives, but O&M thought otherwise.  The central point that she made was that when you are presenting you are on stage.  She taught us to engage in intra-communications (mentally speaking to yourself) before beginning a presentation by repeating the mantra: "I'm glad I'm here; I know what I know."  If you are glad to be at the presentation, you will look and feel engaged.  The presenter in the dreadful meeting that I just attended looked like she was attending a funeral.  To confirm that "I know what I know" gives the speaker confidence about the presentation and promotes the ability to sell ideas.  Our mumbling presenter at the recent meeting was anything but confident.  Ms. Sarnoff had many other tips, notably on how to project so that everyone in the room could hear the presentation ... and she insisted that we make eye contact with as many in the room as possible.

Another great teacher in my career was a Management Supervisor at Leo Burnett advertising.  He insisted on preparation as the foundation for good communication.  In fact, he insisted that all of his colleagues write out talking points complete with a recommendation whenever we met - even on relatively unimportant subjects.  There was no such thing as dropping in to chat or having a hallway conversation with him.  As a result, meetings were very focused and there was always an outcome.  I so wish that more people prepared for meetings.  The workplace would be so much more productive.

The motto of the US Coast Guard is "Semper Paratus:" always prepared.  It isn't a bad idea for communicators. 


Wednesday, September 12, 2012

The Changing Traveler - Experience is the New Luxury


((This long post is actually an article that I wrote for a Sri Lankan tourism magazine))



Anyone working in travel and tourism knows that the industry is in a constant state of change and evolution.  Changing demographics, technology, cultural values, and products all contribute to a dynamic industry.  While change has been a constant, the rate of change has been accelerating.  Most recently, changing consumer values coupled with the increasing importance of the internet and social media have contributed to the growing importance of the “experiential” traveler.  

There are various definitions of experiential travel, but this one from the Canadian Tourism Commission provides a good summary of the concept:

Experiential Travel engages visitors in a series of memorable activities, revealed over a duration of time, that are inherently personal, engage the senses and makes connections on an emotional, physical, spiritual, or intellectual level.”   (Canadian Tourism Commission Research Report 2004-7)
.
Changing consumer characteristics and values are two important foundations for this trend.  Travelers are becoming more sophisticated and, therefore, are seeking more sophisticated travel experiences.  Higher levels of education have created a group of travelers who are more confident than ever in seeking out travel experiences that suit their personal interests.  These travelers are independent and are motivated to enjoy experiences in their travels that they can share with colleagues, friends and family when they return home. 
Contributing to the increasing importance of experiential behaviours is the simultaneous decrease in the importance of physical luxury items as badges of wealth and sophistication.  As a New York Times article observed: conspicuous consumption is a casualty of the recent recession.  (NYT, March 10, 2009).  Rather than rewarding themselves with luxury cars, jewelry and furnishings, consumers are becoming more prone to rewarding themselves with experiences such as spa treatments, cultural activities, performances, festivals, and gourmet cuisine.  

The trend toward experiential travel is also made possible by the growing power of the internet and social media.  In the past, it was difficult for visitors to find festivals, cultural attractions, local cuisines or other activities that could be part of an experiential visit.  Back then, visitors were more likely to “stand back and gaze” rather than “experience and learn.”   Without tools like the internet, visitors relied upon printed guidebooks and brochures which simply couldn’t provide the comprehensive or dynamic compendium of activities and experiences for a place that can now be obtained online.  As a result, visitors tended to go to a place to enjoy a resort or to simply “see the sights” recommended by printed guidebooks because authentic or intriguing experiences were just too hard to find.  

That all changed with the internet.  Now, review sites like TripAdvisor and Yelp can provide peer reviews for even the most obscure attractions, restaurants and activities.  Moreover, booking sites can assemble a personalized travel itinerary using “dynamic packaging” so that the visitor can arrange for a custom tailored travel product.   The internet and social media also provide the means for experiential visitors to share their experiences with friends and family when they return home – or even during their travels.  Social networking sites like FaceBook and Twitter along with sites like Flickr and YouTube allow travelers to publicly display their travel badges, confirming their sophistication and worldliness for all to see. 
These emerging experiential travelers are good news for the visitor industry, although to be successful, the industry must rethink its conventional views of the travel product.  

Experiential travelers provide a range of benefits for destinations and private sector travel industry organizations:  

  • Experiences, especially those closely related to the destination, are hard to copy.  The islands of Hawai‘i have four and five star resorts; however, they tend to have higher prices and its resorts and hotels are somewhat older than similarly rated accommodations in competitive destinations.  So, why would anyone come to Hawai‘i when they could have a similar or superior resort experience in a competitive destination for a lower price?  The answer must lie in the visitor experience in Hawai‘i.  The destination promotes its spirit of “aloha” which, by its definition, is unique to Hawai‘i.  Additionally, apart from the resorts, the destination promotes cultural activities and attractions, a unique regional cuisine, festivals and other activities that can only be found in Hawai‘i.  Unlike “brick and mortar” resort structures, these experiences cannot be easily copied.  Even when designing resorts, experiences can be built into the product.  Many Las Vegas hotels and resorts, for example, are built around fantasy themes. 

  • Experiential visitors are frequent travelers.  In a U.S. study conducted by the Travel Industry Association of America, researchers found that experiential visitors took 38.5% more trips annually than the average person.  When researchers measured the number of annual pleasure trips, experiential travelers took 27.9% more trips than average. 

  • Experiential travelers are higher-than-average spenders when they travel.  It is logical that travelers who are visiting attractions, attending festivals and indulging in spa treatments and regional cuisine would spend more than average.  This logic is borne out by research (once again in the U.S.) indicating that, apart from transportation costs to the destination, visitors who are seeking cultural experiences spend 36.3% more than conventional travelers per trip. 

  •  Experiential travelers often stay longer to enjoy the activities and attractions of a destination.  In the U.S. study, researchers found that “many travelers extend the duration of their trip specifically to participate in cultural or historic activities and events.”  Specifically, the study found that 40% of historic/cultural travelers added at least some extra time to their trip to enjoy these activities.  

  •  Experiential travelers are seeking authentic attractions, products, and activities that can provide quality employment for local and indigenous people.  Visitors who are attracted to a destination for its people and culture will seek out those things that are unique and authentic.  Often, locals and indigenous people are suspicious of the travel industry, believing that it both ignores and trivializes the culture or, perhaps worse, that revenues are exported to offshore corporations.  Cultural tourism, on the other hand, supports trained guides, expert craftsmen and artisans, culinary professionals and others who can deliver quality experiences while earning good wages. 

  • Experiential travel can offset traditional seasonality.  Visitors traveling to a destination for conventional attractions such as sun, sand and surf will naturally tend to travel when conditions are ideal, creating a situation with peak seasons when conditions are right and off seasons (or “shoulder” seasons) when conditions are less than perfect.  Visitors traveling to experience cultural attractions, festivals or other events and activities are less likely to adhere to these conventional travel patterns.  Festivals, in particular, are one way for destinations to drive counter-seasonal travel.  In Hawai‘i, the longstanding “Aloha Festivals” are held annually in September and October, a typically slow travel season for the islands.  Montréal Canada’s website lists sixteen different festivals scheduled throughout the year, providing visitors with a variety of reasons to travel there even during the city’s very cold winters.

  •  Activities that provide one-of-a-kind experiences provide high levels of value and can command a premium price.  With increasing consumer sophistication and changing consumer values, experiences are becoming a driving motivational force.  As one observer put it: Experience is the new luxury.

To embrace experiential travelers, the industry must rethink its product, because experiential travel is the opposite of mass tourism.  To create a value proposition for experiential travelers, the industry must design ways for the visitor to actively engage and participate in the destination on a personal level.  Cultural tourism, agri-tourism, eco-tourism, historical tourism, nature tourism, and many other hyphenated tourism categories can all fit under the umbrella of experiential tourism – because they all deliver value to the consumer through the travel experience.  

Destinations and tourism companies have begun to shift their marketing communications and product development to embrace experiential tourism.  For many years Canada promoted its wild and scenic beauty.  More recently, however, Canada has established a marketing position built around the idea “Explore Canada.”  

Disney, which has long been skilled at manufacturing resorts and theme parks built on fantasy has taken a different approach in its new Aulani Resort and Spa in Hawai‘i.  Certainly, the resort continues to feature costumed Disney characters (albeit decked out in Hawaiian garb); but, the resort has added features that complement its traditional products with more experiential ones.  At the resort, the main building is designed to mimic a traditional Hawaiian canoe house.  The ‘Ōlelo bar in the hotel has Hawaiian words and definitions mounted on the walls and the bartenders and waiters speak Hawaiian.  At night, guests are invited to sit around a fire pit while a member of the resort staff tells stories about Hawaiian legends. 

While change is a fact of life in the travel industry, riding the wave of change can improve profitability.  The rise of experiential travelers can be a welcome development for those organizations that understand them and who can develop products and services that serve their needs, deliver value, and command a strong and profitable position in a competitive marketplace. 

Thursday, September 6, 2012

A Simple Test for Positioning


There are lots of books and articles written about positioning.  One of the classics is Positioning:The Battle for Your Mind by Trout and Reis.  Good marketers should be students of all of the great ideas that have been developed around the idea of positioning. 

If you don't have time to do that homework, there's a little secret you should know.  Effective positioning comes down to how your product or service rates on two important dimensions on a matrix:  uniqueness and relevance.  If you're totally unique with a relevant benefit for your target audience ... you're definitely a star.  If you're neither, your product is a dog (apologies to the pet lovers out there). 

Many products fit into the other two cells of the matrix: 

Relevant but not unique:  When Hawaii was trying to position itself as a sun-sand-surf travel destination, that's a benefit that is very relevant ... but not very unique.  So, based on that position, prospective travelers are tempted to choose the best deal among other sun-sand-surf destinations (like Mexico or the Caribbean).  When the position changed to include the idea of "aloha," the destination possessed a unique element that others couldn't copy. 

Unique but not relevant:  When I teach marketing I tell the story of an appliance manufacturer who made a refrigerator with a glass door.  Unique, yes.  But who wants to see the mess inside your refrigerator?? 

So if you have time, do your homework on positioning.  If you're short on time, at least do a critical assessment to see how unique and relevant your product or service is relative to the competition. 

Sunday, September 2, 2012

Points of Parity


What really drives successful marketing programs is an essential understanding of what makes the product or service different from and better than alternatives.  It's a wonder, then, why so many marketing campaigns come up with taglines and positioning statements that are generic and, worse yet, boring and expected. 

If you've go a really great tagline or positioning statement, you shouldn't be able to substitute another brand name in the line and have it make sense.  When I did the advertising for Hawaii, our agency inherited a tagline: 

  • Hawaii ... the most beautiful islands in the world.  
On the surface that sounds pretty good - but there's a problem.  Beautiful islands aren't unique to Hawaii.  Let's apply the substitution test.  The Mauritius Islands, the most beautiful islands in the world.  The Greek Islands, the most beautiful islands in the world.  The Caribbean, the most beautiful islands in the world.

 "The most beautiful islands in the world" flunks the test as a Hawaii tagline.  Not only was it substitutable ... it wasn't very believable.  When we tested the line with focus groups, a common reaction was "who says they're the most beautiful islands in the world?"

We changed the tagline to:
  • Hawaii ... the islands of aloha. 
Try the test again.  The Mauritius Islands, the islands of aloha. 

Nope.  Can't be substituted.

That tagline was the signature and positioning statement until recently when the line was changed to (are you ready?):  "The Hawaiian Islands."  Well, yes, that's the name of the island chain.  But, alas, this time the tagline is devoid of another essential element:  a benefit.

It's not just Hawaii that's developed indistinct taglines and positioning statements.  I'm working on developing a position for Kapiolani Community College and in the course of my work I checked out the taglines of other colleges and universities.  There are hundreds of taglines that tout "success."  Can you envision any particular college associated with these taglines?
  • Your path to a successful career starts here!
  • Your path to success
  • Success Stories, One student at a time
  • Success depends on your next step.
  • A Culture of Success
  • The Character of Success
  • Your Bridge to Success
  • Connect with Success
The list goes on and on, but the point is that all of these positions are touting something that's a point of parity, not a point of difference.  By that definition, they're not very strong.        


Tuesday, August 28, 2012

We try harder. Not.

Quick!  Who's the advertiser??

After 50 years of service, the Avis Corporation is retiring one of the most memorable positioning lines in advertising:  We try harder.  It's always puzzling when a proven, successful campaign is yanked.  Quick ... who is the advertiser for these lines?:

  • Fly the Friendly Skies
  • When it absolutely, positively has to get there overnight
  • They're grrrrrrrrrrreat!
Great taglines not only position the brand, they become part of the brand personality.  
The new Avis tagline "It's your space" is meant to convey the sense that Avis has roomy cars that allow “business professionals [to] use the space inside the rental vehicle to be productive and recharge when traveling,” according to the company.  I'm not sure that I've ever really felt productive in a car, but maybe that's just me. 

Hmmmm.  "It's your space" is a concept that can be copied.  "We try harder" is a concept that Avis owns, lock, stock and barrel.  In my estimation, this is not a good trade.

Further arguing against the change in lines is the fact that very strong positioning lines don't die easily.  I expect that, for years, people will associate "we try harder" with Avis, probably much more than they ever will with "It's your space."  I still hear pilots and flight crews on United refer to the "friendly skies" even though that line hasn't been the official tagline for decades. (Can anyone recite what the current United tag line is?)

Oh, yes.  There's one more thing.  When you walk away from a positioning line like "We try harder" it leaves the customer to wonder if the company still does just that:  try harder.

All in all, this is a head scratcher.  However, I have seen these types of iconic marketing campaigns get tossed out simply because management is bored with them ... or there's new management ... or a new agency ... or there is some temporary dislocation in the marketplace.

Smart marketers understand the value of brand equity and take a long term view of brand development. 

Thursday, August 23, 2012

An Oreo Appliance


Just when you thought everything that could be invented had been invented ... along comes a tool to address the age-old problem of properly dunking an Oreo cookie into milk. 

There are two essential motive forces for human behavior: obtaining a benefit or solving a problem.  For those who have had a problem dunking Oreos ... the inventor is hoping that they'll shell out for this innovative device.

For creative people, hope springs eternal.